Voluntary Summer Camp Vaccination Model Policy

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It is legal in most states for businesses with fewer than 100 workers to have a voluntary or mandatory COVID-19 vaccine policy that applies to staff. It is also legal in most states for businesses to inquire about the vaccine status of its patrons.

Check your state laws before putting any vaccine policy in place.

How to Use This Model Policy

Use the template below to develop a voluntary vaccination policy for your camp. Your policy should cover:

  • Title: What the policy is
  • Effective date: When the policy will be enforced
  • Purpose: Why the policy is needed
  • Scope: Who the policy applies to
  • Procedures: How to comply with the policy
  • Contact: Who to reach out to with any questions regarding the policy

Change the text in brackets to customize the policy.


Title

[Camp Name] Voluntary COVID-19 Vaccination Policy

Effective Date

This policy is effective as of [Month Day, Year].

Purpose

[Camp Name] is committed to the health and safety of our staff and campers.

COVID-19 vaccines are an important tool when it comes to protecting the health of our staff, campers, and community. With the emergence of new and highly contagious COVID-19 variants, it’s more important than ever that our staff and campers protect themselves and each other by getting fully vaccinated and staying up to date with their vaccines. The Centers for Disease Control and Prevention (CDC) and the American Academy of Pediatrics recommend COVID-19 vaccination for everyone ages 5 and older. Furthermore, vaccinated individuals do not need to quarantine if they are exposed to the virus that causes COVID-19.

[Camp Name] has adopted this voluntary vaccination policy to help protect our staff and campers from COVID-19. This policy also helps preserve the health of our staff members’ families, visitors, business partners, and community members.

Scope

All staff members and campers enrolled at [Camp Name] are encouraged, but not required, to get vaccinated against COVID-19.

Staff members and campers may choose not to get vaccinated for medical reasons. [Camp Name] encourages those staff members and campers to talk with their health care provider about how they can protect themselves and others from COVID-19.

Staff members and campers may also choose not to get vaccinated for religious reasons. [Camp Name] encourages those staff members and campers to talk with their spiritual advisor about their concerns.

Procedures

Overview

Getting vaccinated. All staff members and campers who are able are encouraged to get vaccinated against COVID-19.

You should get all recommended doses for the COVID-19 vaccine you choose:

  • Get both doses of a two-dose vaccine (Pfizer-BioNTech or Moderna); or
  • Get one dose of a single-dose vaccine (Johnson & Johnson’s Janssen).

CDC prefers that people get the Pfizer-BioNTech or Moderna vaccine. The Pfizer-BioNTech vaccine is the only one available to children ages 5–17.

To be best protected in time for camp, you should get your 2nd dose of the Pfizer-BioNTech or Moderna vaccine at least 2 weeks before the start of camp.

Staying up to date with vaccination. To ensure you have the full protection of a COVID-19 vaccine, everyone ages 5 and older should also get a COVID-19 vaccine booster dose:

  • 5 months after your 2nd dose of the Pfizer-BioNTech or Moderna vaccine.
  • 2 months after your single dose of Johnson & Johnson’s Janssen vaccine.

You should get a 2nd booster 4 months after your 1st if:

  • You’re 50 or older.
  • You got Johnson & Johnson’s Janssen vaccine for both your initial vaccine and booster.

CDC prefers that you get an mRNA vaccine (Pfizer-BioNTech or Moderna) for your initial vaccination and your booster.

People with compromised immune systems are less able to fight infections and may need more than these recommended doses.

You have three ways to find vaccines near you:

  • Visit vaccines.gov
  • Text your ZIP code to 438829
  • Call 1-800-232-0233

Proof of vaccination. [Explain how staff members and campers can provide proof of vaccination.]

Contact

Please direct any questions regarding this policy to [Insert responsible party, such as Human Resources or a designated coordinator].