Voluntary Summer Camp Vaccination Model Policy

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It is legal in most states for businesses with fewer than 100 workers to have a voluntary or mandatory COVID-19 vaccine policy that applies to staff. It is also legal in most states for businesses to inquire about the vaccine status of its patrons.

Check your state laws before putting any vaccine policy in place.

How to Use This Model Policy

Use the template below to develop a voluntary vaccination policy for your camp. Your policy should cover:

  • Title: What the policy is
  • Effective date: When the policy will be enforced
  • Purpose: Why the policy is needed
  • Scope: Who the policy applies to
  • Procedures: How to comply with the policy
  • Contact: Who to reach out to with any questions regarding the policy

Change the text in brackets to customize the policy.


[Camp Name] Voluntary COVID-19 Vaccination Policy

Effective Date

This policy is effective as of [Month Day, Year].


[Camp Name] is committed to the health and safety of our staff and campers.

COVID-19 vaccines are an important tool when it comes to protecting the health of our staff, campers, and community. With the emergence of new and highly contagious COVID-19 variants, it’s more important than ever that our staff and campers protect themselves and each other by getting fully vaccinated and staying up to date with their vaccines. The Centers for Disease Control and Prevention (CDC) recommends COVID vaccination for everyone 6 months and older. The American Academy of Pediatrics recommends COVID vaccination for children ages 6 months and older.  Furthermore, vaccinated individuals do not need to quarantine if they are exposed to the virus that causes COVID-19.

[Camp Name] has adopted this voluntary vaccination policy to help protect our staff and campers from COVID-19. This policy also helps preserve the health of our staff members’ families, visitors, business partners, and community members.


All staff members and campers enrolled at [Camp Name] are encouraged, but not required, to get vaccinated against COVID-19.

Staff members and campers may choose not to get vaccinated for medical reasons. [Camp Name] encourages those staff members and campers to talk with their health care provider about how they can protect themselves and others from COVID-19.

Staff members and campers may also choose not to get vaccinated for religious reasons. [Camp Name] encourages those staff members and campers to talk with their spiritual advisor about their concerns.



Getting vaccinated. All staff members and campers who are able are encouraged to get vaccinated against COVID-19. You should get all recommended doses for the vaccine you choose.

To be best protected in time for camp, make sure you finish getting all your recommended doses at least 2 weeks before the start of camp

Everyone 6 months or older can get either the Pfizer-BioNTech or Moderna vaccine.

People 12 and older can also choose to get the Novavax vaccine.

Johnson & Johnson’s Janssen vaccine is available in limited situations for people ages 18 and older, such as for those who can’t get the other vaccines for health reasons.

The number of doses you need to stay up to date with your vaccines depends on your age and which vaccine you get.

Vaccines and Doses Infographic

Males ages 12–39 may benefit from waiting longer between the 1st and 2nd vaccine doses. Talk to your health care or vaccine provider.

If you got Johnson & Johnson’s Janssen vaccine, you need a booster dose 2 months after your initial dose. You should get a booster of either the Pfizer-BioNTech or Moderna vaccine.

If you also got Johnson & Johnson’s Janssen vaccine for your 1st booster, you should get a 2nd booster 4 months later of either the Pfizer-BioNTech or Moderna vaccine.

People with compromised immune systems are less able to fight infections and may need more than these recommended doses.

You have three ways to find vaccines near you:

  • Visit vaccines.gov
  • Text your ZIP code to 438829
  • Call 1-800-232-0233

Proof of vaccination. [Explain how staff members and campers can provide proof of vaccination.]


Please direct any questions regarding this policy to [Insert responsible party, such as Human Resources or a designated coordinator].