Email Template for Encouraging Employees to Get a COVID Vaccine

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How to use: Change the text in brackets to customize this email.

To all employees:

[Company Name] cares about your health and safety and that of the people we serve.

That’s why we encourage all our employees to get vaccinated against COVID as soon as possible and stay up to date with your COVID vaccines.  

Getting vaccinated is the best way to help protect yourself, your coworkers, and the people we serve from severe illness and death due to COVID. The vaccines are safe, effective, and free. Learn more at

How to find COVID vaccines

You have a few easy ways to find COVID vaccines near you:

  • Go to
  • Text your ZIP code to 438829
  • Call 1-800-232-0233

Our commitment to health and safety  

[If your company is offering incentives or assistance to get vaccinated, such as paid time off, explain that here.]

Vaccination offers the best protection from COVID. We’ve also taken other expert-recommended steps to keep everyone safer in our workplace [List the precautions your company is taking]:

  • [Properly ventilating the workplace]
  • [Routinely disinfecting high-touch surfaces]
  • [Requiring masks in the workplace]
  • [Ensuring everyone can keep a safe distance from one another in the workplace]
  • [Encouraging employees to stay home when sick]

Thank you for helping to keep us all safer in the workplace.  


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